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ARTICLES OF INCORPORATION AND BY-LAWS OF THE PRESTON COMMUNITY FOOD PANTRY INC. Table of Contents
Section 2. Food Pantry
Mailing Address
ARTICLE IV.
FOOD PANTRY ORGANIZATION
ARTICLES OF INCORPORATION AND BY-LAWS OF THE PRESTON
COMMUNITY FOOD PANTRY INC. Section 1:
FOOD PANTRY NAME
The name of this organization
shall be the Preston Community Food
Pantry Inc. herein also referred to as the
Preston Community Food Pantry,
the Food Pantry, or simply
PCFP,
and is incorporated in the State of Section 2:
FOOD PANTRY MAILING ADDRESS
The principal mailing address of Preston Community
Food Pantry shall be: Section 3:
PHYSICAL LOCATION
The physical location of the PCFP will be 580 Section 4:
RESPONSIBLE STAFF:
The Preston Community Food Pantry shall be
administered through a governing Board of Directors, comprised of 3-8
members.
In addition, several officers elected by the Board of
Directors will coordinate activities that are carried out by a cadre of
volunteers. The purpose of Preston
Community Food Pantry is to:
·
deal directly with issues of poverty and hunger in
·
acquire, store, and distribute food to reduce hunger and poverty within
the
·
identify other financially affordable local food sources;
·
provide local families the opportunity to learn techniques of food
preparation and nutrition; and
·
have a commitment to work cooperatively with other community agencies. Section 1:
Participants (clients)
A.
Participants will be self-declared to have gross monthly incomes below
185% of the U.S. Poverty Income Guidelines.
B.
Participants shall be able to participate without regard to race,
religion, color, sex, marital status, age, national origin, citizenship, or
handicap.
Section 1:
Board of Directors A Board of Directors shall be the
governing body of the Preston Community Food Pantry and will be responsible
for determining the policies and procedures to be followed in executing the
activities of the Food Pantry.
The Board shall be comprised of no fewer than
3, nor more than 8, members committed to the purposes and objectives of the
PCFP.
The Board of Directors has the authority to fill any
vacancies on the Board of Directors as well as elect the officers of the
Preston Community Food Pantry.
If activities of any member of the Board of
Directors hampers the ability of the Board to fulfill its mission, they may
be removed by ¾ vote of the other members of the Board.
Board members will serve a term of 3 years with
the option of renewal for successive terms. Initial Members of the Board of Directors and officers
are as follows: Steven Aust Bonnie Bassett, Secretary Steve Bassett John Brough MarJean Frandsen, Service Coordinator Brenda Hover, Treasurer David Hover Fred Knowlton, Chairperson
Officers will be elected by the Board of
Directors for a one-year term and subject to re-election at the pleasure of
the Board of Directors.
Offices shall include:
A.
CHAIRMAN OF THE BOARD:
The Chairman shall be a member of the Board of
Directors and preside at all meetings unless alternate arrangements are
agreed upon in advance.
The Chairman is responsible for assuring foods
are distributed within the guidelines established for the Preston Community
Food Pantry. It is the chairman’s responsibility to encourage members to be
effective in carrying out their responsibilities and help resolve any
conflicts that may arise.
B.
SECRETARY:
The Secretary, or his/her alternate, is expected
to attend all meetings of the Board of Directors, take and maintain the
minutes of such meetings, and maintain a permanent record of all official
actions taken by the Board of Directors.
The Secretary will also assist in maintaining a
list of current food inventories as well as important memoranda related to
the business of the Preston Community Food Pantry.
C.
TREASURER:
The Treasurer shall see that accurate financial
records are kept and report the financial status of the organization to the
Board of Directors on a regular basis.
The Treasurer will also be responsible for
ordering of new inventories each month.
In addition, the Treasurer will file all
necessary and appropriate forms annually with the Internal Revenue Service
of the
D.
SERVICE COORDINATOR:
The Service Coordinator (Telephone Person) is responsible for notifying
board members of the dates, times, and location of official meetings; when
the food orders are arriving; and other important information relevant for
operation of the food pantry.
E.
ADDITIONAL OFFICES:
Additional offices may be created or deleted and officers appointed as
situations require. Unless otherwise arranged, regular
business meetings will be held on a monthly basis, typically on the last
Monday of the month at Call to Order Roll Call Treasurer's report Announcements Reports of Committees, as appropriate Discussions of Old Business Discussions of New Business Additional meetings may be called as needed provided a
quorum (a minimum of 60% of the current board members) is present and a
minimum of 3 days prior notice is given to all members. For reporting purposes, the
official fiscal year of the Preston Community Food Pantry Inc. shall
coincide with the calendar year of the These by-laws may be repealed, amended,
altered or revised by a ¾ majority vote of the Board of Directors of the
Preston Community Food Pantry at any scheduled or appropriately called
meeting. In the event the activities of this
organization are no longer needed, or the organization can not function
appropriately for any reason.
A majority vote of the then current Board of
Directors will affect dissolution of the organization.
Any residual property will be distributed as
follows: Said dissolution of the organization shall not
become final until all appropriate distribution(s) have been
completed and all tangible assets have been liquidated.
For additional information,
donations and promises, you can e-mail us at
contactus@pcfoodpantry.org or you can
write us at:
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